Confidential Minutes Template¶
| Field | Value |
|---|---|
| Reference | TMP-004 |
| Type | Template |
| Version | 1.00 |
| Status | Approved |
| Owner | Technical Lead |
| Approver | Board |
| Approval Reference | MIN-2026-08-02 |
| Effective Date | 2026-08-05 |
| Next Review | 2027-08-05 |
| Review Requirements | As defined in STD-001 |
| Classification | Internal |
Purpose¶
Template for the confidential record of Committee business that cannot be recorded in the open Committee Minutes. Created only when necessary, alongside a Committee Minutes entry that references it but discloses nothing of its content.
Scope¶
Covers matters such as: disciplinary matters, complaints, safeguarding, personal data, legal advice, commercial negotiations, security vulnerabilities, or anything whose disclosure would harm BRSA or individuals.
To create a confidential minute: copy everything between the
---TEMPLATE START--- and ---TEMPLATE END--- markers below (not the
markers themselves) into a new file named CONF-yyyy-mm-dd.md, in
board/minutes/. Where a confidential item arises from a specific
Committee meeting, match its date to that meeting's MIN-yyyy-mm-dd
reference. If a single meeting produces more than one confidential
item, add a sequence suffix (CONF-yyyy-mm-dd-b) and use the Related
Committee Minutes field below to keep the link explicit either way.
Status lifecycle and versioning follow the same convention as Committee
Minutes (TMP-003): Draft while being written up, Approved once ratified,
handled the same way via change-doc-status -d CONF-yyyy-mm-dd --approve.
No Change History table in the instance, for the same reason as TMP-003.
Note: matters requiring an ongoing, protected process in their own right (for example, a live disciplinary or safeguarding case) may warrant a separate dedicated process rather than being captured only as a confidential minute - this template covers the governance record of the Committee having considered the matter, not casework itself.
---TEMPLATE START---¶
title: Confidential Minutes — [Meeting Date]¶
Confidential Minutes — [Meeting Date]¶
| Field | Value |
|---|---|
| Reference | CONF-yyyy-mm-dd |
| Type | Confidential Minutes |
| Version | 0.10 |
| Status | Draft |
| Owner | Secretary |
| Approver | Committee |
| Approval Reference | |
| Effective Date | |
| Related Committee Minutes | MIN-yyyy-mm-dd |
| Classification | Board |
Meeting Details¶
- Date:
- Present for this item:
Nature of Business¶
[Category, e.g. Disciplinary / Complaint / Safeguarding / Personal data / Legal advice / Commercial negotiation / Security vulnerability / Other]
Summary¶
[What was considered - kept as brief as accuracy allows]
Decision / Outcome¶
[Decision taken]
Actions¶
| Action | Owner | Due |
|---|---|---|
---TEMPLATE END---
Related Documents¶
- PROC-002 Committee Meetings and Minutes
- TMP-003 Committee Minutes Template
- STD-001 Document Standard
Review Requirements¶
As defined in STD-001.
Change History¶
| Version | Date | Author | Summary |
|---|---|---|---|
| 0.1 | 2026-07-23 | DC | Initial draft |
| 0.10 | 2026-07-23 | DC | Reference switched to CONF-yyyy-mm-dd; instance body no longer carries its own Change History; Purpose/Scope split, Related Documents and Review Requirements sections added |
| 0.50 | 2026-07-24 | DC | Version -> 0.50; Status -> Review |
| 0.50 | 2026-08-05 | DC | Status -> Approved; Effective Date -> 2026-08-05; Last Reviewed -> 2026-08-05; Next Review -> 2027-08-05 |
| 0.50 | 2026-08-05 | DC | Approval Reference -> MIN-2026-08-02 |
| 1.00 | 2026-08-05 | DC | Version -> 1.00; Approval Reference -> MIN-2026-08-02; Status -> Approved; Effective Date -> 2026-08-05; Last Reviewed -> 2026-08-05; Next Review -> 2027-08-05 |