Committee Minutes — 2026-08-02¶
| Field | Value |
|---|---|
| Reference | MIN-2026-08-02 |
| Type | Committee Minutes |
| Version | 0.10 |
| Status | Draft |
| Owner | Secretary |
| Approver | Committee |
| Approval Reference | |
| Effective Date | |
| Classification | Internal |
Meeting Details¶
- Meeting date: 2026-08-02:
- Meeting Start: 14:00:
- Meeting type: In person:
- Chair: See Appointment of Chair section
Attendance¶
-
Present: Derek Cox, Sam Barker, Carl Barker
-
Apologies: None recorded
-
Quorum confirmed (per PROC-002): Under Constitution 5.5, quorum for this specific meeting is a simple majority of founding members present Yes
Everyone was welcomed to the meeting
Appointment of Chair (inaugural meeting only)¶
Sam Barker was nominated and approved unanimously
Declarations of Interest (per POL-006)¶
None declared
Adopting the Constitution (inaugural meeting only)¶
The constitution in its entirety was unanimously approved by all in attendance
Election of Committee Officers (inaugural meeting only)¶
Sam Barker was elected as Chair and Secretary Carl Barker was appointed as Standards & Welfare Officer Derek Cox was appointed as Governance Lead, Treasurer, Technical Lead, Data Protection Lead
Governing Document Set Approvals (inaugural meeting only)¶
Those present had reviewed all Governance documents as recorded in REG-001 v1.00 previously All were unanimously approved
Financial Business (inaugural meeting only)¶
- Ratify pre-formation spend
Derek Cox and Sam Barker have incurred limited financial costs related to setup of BRSA. These will be reimbursed through normal channels as documented in POL-010
- Authorise opening a BRSA bank account, and confirm signatories - at least two Committee members, per Constitution 7.3 and POL-010
A Lloyds Community Account will be opened with Treasurer and Chair as signatories
- Membership categories and fees (Constitution 4.2)
Initially two categories, "Free" and "Paid". Free is general public access. Paid includes access to additional internal resources Paid membership fee determined as £ 9.99 GBP
Approval of Previous Minutes¶
Inaugural meeting, no previous minutes
Reports Received¶
Technical Lead presented pre-release site (brsauk.co.uk) to those present
Go-live readiness¶
All documentation is in place and approved including mandatory ones such as DSAR Additional work required in future to enable older email to be available for DSAR purposes Tentative go-live date proposed of 2026-08-10 Go-live authorised once Bank Account finalised
Matters Arising¶
Review of actions from the previous meeting:
| Action | Owner | Due | Status |
|---|---|---|---|
Decisions¶
Chair appointed Constitution adopted Officers elected 31 docs approved en masse Pre-formation spend ratified Bank account authorised Membership fee set Go-live authorised with provisos
Document Approvals¶
CON-001 Founding Constitution v1.00 - approved CON-002 Founding Constitution (Public) v1.00 - approved REG-001 Documents v1.00 - approved REG-002 Technology and Services v1.00 - approved REG-003 Declaration of Interests v1.00 - approved ADR-001 Engineering and Documentation v1.00 - approved ADR-002 Repository Structure v1.00 - approved STD-001 Document Standard v1.00 - approved STD-002 Markdown Standard v1.00 - approved STD-003 Repository Standard v1.00 - approved TMP-001 Document Template v1.00 - approved TMP-002 Policy Template v1.00 - approved TMP-003 Committee Minutes v1.00 - approved TMP-004 Committee Confidential Minutes v1.00 - approved POL-001 Data Protection Policy v1.00 - approved POL-002 Information Security Policy v1.00 - approved POL-003 Code of Conduct v1.00 - approved POL-004 Privacy v1.00 - approved POL-005 Equality and Diversity v1.00 - approved POL-006 Conflicts of Interest v1.00 - approved POL-007 Records Retention v1.00 - approved POL-008 Safeguarding v1.00 - approved POL-009 Health and Safety v1.00 - approved POL-010 Financial Policy v1.00 - approved POL-011 Content and Intellectual Property v1.00 - approved PROC-001 Document Lifecycle v1.00 - approved PROC-002 Committee Meetings and Minutes v1.00 - approved PROC-003 Data Breach & Incident Response v1.00 - approved PROC-004 Data Subject Access Request v1.00 - approved PROC-005 Complaints v1.00 - approved PROC-006 Volunteer Recruitment and Onboarding v1.00 - approved PROC-007 Membership Management v1.00 - approved
Resolutions¶
None
Confidential Business¶
No confidential business
New Actions¶
| Action | Owner | Due |
|---|---|---|
| Bank Account | Treasurer | 2026-08-09 |
Any Other Business¶
None raised
Next Meeting¶
Date of next meeting: 2026-08-15
Meeting closed¶
** Meeting closed at:** 17:30