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Document Review Priority - Inaugural Meeting

All 30 governance documents are open for review, but not all need discussion time at the meeting itself. This groups them so everyone knows what to actually read closely beforehand versus skim.

Essential - review closely, aim to approve today

These either carry real legal weight before member data starts flowing, or are directly needed for other items on the agenda itself.

  • CON-001 Constitution - the founding act (Agenda item 4)
  • PROC-001 Document Lifecycle - governs how every other approval today actually works, worth being adopted early
  • PROC-002 Committee Meetings and Minutes - governs how this meeting and every future one runs
  • POL-001 Data Protection Policy
  • POL-002 Information Security Policy
  • POL-004 Privacy Policy - needs to be live before real signups
  • POL-006 Conflicts of Interest Policy - directly relevant to Agenda item 3 and the financial ratification in item 8
  • POL-007 Records Retention Policy
  • POL-010 Financial Policy - directly relevant to Agenda item 8
  • PROC-003 Data Breach and Incident Response
  • PROC-004 Data Subject Access Requests

Important - approve if time allows, otherwise next meeting

  • POL-003 Code of Conduct
  • POL-005 Equality & Diversity Policy
  • PROC-007 Membership Management

Can wait - approve when actually relevant, not urgent now

  • POL-008 Safeguarding Policy - explicitly a baseline draft, not to be relied on until an actual event is being planned
  • POL-009 Health & Safety Policy - same caveat
  • POL-011 Content and Intellectual Property Policy
  • PROC-005 Complaints Procedure
  • PROC-006 Volunteer Recruitment and Onboarding

Administrative - can be approved as a block with light discussion

Technical/document-control infrastructure rather than member- or finance-facing policy. Fine to approve together rather than one by one, unless someone specifically wants to raise something.

  • STD-001 Document Standard
  • STD-002 Markdown Standard
  • STD-003 Repository Standard
  • REG-001 Document Register
  • REG-002 Technology and Service Register
  • ADR-001 Engineering and Governance Principles
  • ADR-002 Repository Structure
  • TMP-001 Document Template
  • TMP-002 Policy Template
  • TMP-003 Committee Minutes Template
  • TMP-004 Confidential Minutes Template