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Document Lifecycle

Field Value
Reference PROC-001
Type Procedure
Version 1.00
Status Approved
Owner Technical Lead
Approver Board
Approval Record
Effective Date 2026-08-05
Next Review 2027-08-05
Review Requirements As defined in STD-001
Classification Internal

Purpose

To define the process for creating, reviewing, approving, maintaining and archiving controlled BRSA documents.

Scope

This procedure applies to all controlled documents maintained within the BRSA governance repository.

Document structure, metadata, versioning, lifecycle and review requirements are defined in STD-001.

Creating a New Document

  1. Determine the appropriate document type.
  2. Allocate the next available document reference.
  3. Create the document using the appropriate template.
  4. Complete the document metadata.
  5. Add the document to REG-001.
  6. Commit the document to the governance repository.

Draft

Documents are created with a status of Draft.

Documents remain in Draft while they are being created or amended.

Review

When a document is ready for review, the Technical Lead shall change its status to Review.

The outcome of the review shall be either:

  • approval; or
  • return to Draft for amendment.

Approval

Following approval, the Technical Lead shall:

  • change the document status to Approved;
  • update the version number where required;
  • complete the Approval Record;
  • record the Effective Date;
  • assign the Next Review date;
  • update REG-001 where required; and
  • commit the approved document to the governance repository.

Superseding Documents

Where an approved document is replaced:

  1. Prepare and approve the replacement document.
  2. Change the status of the previous document to Superseded.
  3. Update REG-001.
  4. Commit the changes.

Archiving

Superseded documents may be moved to the archive when they are no longer required for operational use.

Archived documents shall retain their document reference and remain available for historical purposes.

  • STD-001 Document Standard
  • TMP-001 Document Template
  • REG-001 Document Register

Review Requirements

As defined in STD-001.

Change History

Version Date Author Summary
0.10 YYYY-MM-DD Initial draft
0.50 2026-07-24 DC Version -> 0.50; Status -> Review
0.50 2026-08-05 DC Status -> Approved; Effective Date -> 2026-08-05; Last Reviewed -> 2026-08-05; Next Review -> 2027-08-05
1.00 2026-08-05 DC Version -> 1.00; Status -> Approved; Effective Date -> 2026-08-05; Last Reviewed -> 2026-08-05; Next Review -> 2027-08-05